TEAM FILE SHARING 101: 5 BEST CLOUD TOOLS FOR KEEPING YOUR FILES
File-Sharing Tools Your Team Can Use For Better Collaboration and Efficiency
There are plenty of great tools and apps out there that you and your team can use for better involvement and efficient teamwork. Most of these are free options, so you do not have to worry about breaking the bank. And, quite possibly, you may be already using one or two of these file-sharing tools. Whether you are new to the online world of virtual assistance or you’re someone experienced in the field, the article should be useful for you.
- Google Drive
Every free Gmail account comes with 15 GB of free storage space, where users can upload any file type into it. The best part about G-Drive is how interconnected it is with the rest of Google’s suite of apps, such as Google Docs and Spreadsheets. The work you do on these apps gets saved to Google Drive. And lastly, users can share links to their folders for easier and faster collaboration.
- Apple iCloud
iCloud is Apple’s very own storage app, which can be accessed by anyone with an Apple device. And much like Google Drive, iCloud lets its users share files between them with ease. Everyone starts with 5 GB for free, which can increase to 50 GB for $0.99 a month, up to 2 TB for $9.99 a month. While a cheaper option compared to other platforms like Google Workspace (once known as Google Suite), it is exclusive only to Apple users.
While a simple cloud-based storage app, it is used by millions all over the world. It gives users the option to store their files whether they are online or offline. This option makes it very easy to share work between you and your teammates or clients. While it does not have extra features like Google Drive or the best starting capacity (2 GB), its focused design for faster sharing makes it a popular app still.
One Drive is Microsoft’s cloud storage app for its suite of productivity apps. Anyone with a basic Microsoft account will get access to 5 GB of storage space. Much like its cousin, Google Drive, users can upload, access, and share their files from anywhere as long as they have internet. And if you have it on your computer, you can use it to back-up your important files. But to get the most out of the app, you may need to consider paying the high monthly fees.
Box is another well-known file-sharing app that allows its users to work and share files securely over the internet. In addition to its other features, Box comes with integration options for Google Workspace and Microsoft 365, making it perfect for big businesses. And much like OneDrive, it can sync with your computer to back-up your work files. Free users start with 10 GB of storage space, which you can increase to 100 GB by paying $11.50 a month.
There are plenty of other file-sharing tools out there you can use. The above list is not exhaustive or definitive, but they are some of the common ones used. Try each one out and see which one works best for you and your team. And if you are okay with paying a monthly fee for the extra features, then your pool of choices will expand.